Remote Online Notarization for Businesses, HR Teams, and Law Firms

Distributed teams and out-of-state clients mean notarizations that no single local notary can cover. One Indiana remote notary can: your signer joins from any state, verifies identity, signs on video, and your office receives a tamper-evident PDF the same day. Jason Dicken works with businesses that need this on a recurring basis.

Who Uses This

• HR and people teams: onboarding affidavits, benefits and beneficiary forms, policy acknowledgments that require notarization, for employees working remotely in other states
• Law firms and legal departments: client affidavits, verifications, declarations, and powers of attorney for clients who are not local
• Title, escrow, and real estate offices: seller and buyer documents for out-of-state parties, where the lender, underwriter, and recorder accept remote notarization
• Staffing, relocation, and franchise companies: standardized forms signed by people scattered across the country
• Nonprofits and associations: board resolutions, officer certifications, grant paperwork

Note that Form I-9 verification is not a notarization. For Southern Indiana employers, Jason offers in-person I-9 authorized-representative service separately.

How a Standing Arrangement Works

1. One point of contact at your office sends the unsigned PDF, the signer's name and mobile number, the state they will be in, and the deadline.
2. Jason confirms the document is eligible for online notarization and contacts the signer to schedule, in their time zone.
3. The signer completes identity verification and signs on video. Jason applies the electronic certificate and seal.
4. The completed PDF is delivered through Proof, and your office is notified.

Same notary every time, so your signers and staff know what to expect.

Compliance Notes

• Every signer must appear personally on video with valid government photo ID and complete Indiana's identity-proofing steps; nobody can sign on another person's behalf.
• Each session is recorded and journaled as Indiana law requires, and the record is retained.
• Sessions are in English; each signer must be able to speak and understand English.
• Jason is always physically in Indiana during the session; signers may be in any U.S. state. Signers abroad are possible in limited situations.
• Jason is a notary, not an attorney, and does not prepare or review the legal content of your documents.

Pricing for Business Accounts

The same simple rates apply: $35 for the first notarized signature in a session and $10 for each additional, with no travel fee. Payment is normally collected through Proof at the session. For regular volume, use the request form, note that it is a business account, and Jason will follow up about scheduling and billing arrangements.

General information from a notary public, not legal advice. Whether a document can be notarized online is confirmed before every appointment; whether the recipient accepts it is their decision.

Request an Online Appointment Text 812-205-3322