What to Bring to a Notary Appointment: A Simple Checklist
· Notary Basics
1. Your Unsigned Document
This is the most common mistake: don't sign your document ahead of time. Most notarizations require you to sign in the notary's presence. If it's already signed, the notary may not be able to help — or you may need to re-do it.
Bring the complete document, including any pages the notary needs to see. If it's an electronic document, ask how your notary would like to receive it.
2. A Valid, Government-Issued Photo ID
The notary must confirm you are who you say you are. Acceptable IDs typically include a state driver's license or ID card, a U.S. passport, or a military ID. The ID must be current and show your photo, signature, and name as it appears on the document.
Every person signing needs their own valid ID. If a signer can't produce ID, ask your notary about the credible-witness option before the appointment.
3. Any Required Witnesses
Some documents — like certain wills, healthcare directives, or real estate forms — require one or more witnesses in addition to the notary. Check your document's requirements ahead of time and arrange for witnesses if needed. Witnesses generally must also bring photo ID.
4. The Right Frame of Mind
You should understand what you're signing and be signing willingly — not under pressure. A notary can decline to proceed if a signer seems confused about the document or appears to be coerced. This protects everyone involved.
Quick Checklist
Before your appointment, make sure you have: the complete, unsigned document; a valid photo ID for every signer; any required witnesses with their own ID; and the name of the person or company expecting the notarized document. That's it — you're ready.
Need a mobile notary who comes to you across the Evansville area? Call 812-205-3322 and we'll make it easy.
Jason Dicken is a commissioned Indiana notary public serving Evansville and the Tri-State. This article is general information, not legal advice.